Renewals
The things that only announce themselves by being expired.
Getting it in
Put in the things that expire
Your licence, your insurance, your vehicle registration, the certificate somebody asks for once a year, the domain, the alarm inspection. You only need a name and a date. Everything else can be added the day somebody actually asks you for it.
Say who issues it and what the number is
The bit you always have to go and look up when you are asked to prove it. Put the page you renew it on in as well, and it becomes a button on the item and a link in the email, so the reminder arrives with the thing you need to click already in it.
Being told in time
Choose how far ahead, per thing
The default is ninety, thirty and seven days. Change it per item, because the right answer is different per item: ninety days is plenty for a licence you renew online in an afternoon and nowhere near enough for a bond that takes a broker three weeks. Up to five, separated by commas.
What actually arrives
An email at each of your own stages, one on the day itself, and one a week after if it lapses. Then it stops. That last part is deliberate: something that emails you every day forever gets filtered, and then the next one that mattered is filtered too. It stays red on the list until you deal with it.
One email, not one per thing
If four items cross a line in the same week, that is one email listing four things. It goes to everybody on the account, and each person can stop their own copy without stopping anybody else's.
When you renew it
One box, off the notice
Put in the new expiry date from the renewal notice. We suggest one from your renewal cycle to save you counting, but the notice is the authority, not our arithmetic, so change it if they differ. The old date is kept and the next year of warnings starts from the new one.
What it cost, kept every time
The question a year from now is never what the date is. It is when this was last done and what it cost. Every renewal keeps the old date, the new one, the price and a note, so by the third year you can see what it has been doing.
The certificate, filed with it
Upload the PDF or a photo. Only people on your account can open it, it is never on a public address, and proving something is current stops being a search of the filing cabinet.
Questions
What if I add something that already expired?
It goes straight to the top in red and you get one email about it. Renew it, put the new date in, and it goes green.
I have sold the van. Do I delete it?
Put it away instead. It is kept, with its history and its documents, and nobody is warned about it any more. Removing it deletes the history and the file with it, which is the right thing only when it should never have been there.
I got the date wrong and fixed it. Will it warn me again?
If you changed it to a date it has never held, yes, from the new date. If you put back a date it has already warned you about, no, because you have already had that email.
Does it renew anything for me?
No. It reminds, and it keeps the paperwork. Renewing is between you and whoever issues it.